Assistant for Administrative and Financial Management – Part time

The French National Research Institute for Sustainable Development (IRD) is a public French scientific and technological institution that has been working for 75 years in countries of the Global South. It is under the dual authority of the Ministry of Higher Education and Research and the Ministry of Europe and Foreign Affairs. Its research, expertise, valorization and training activities aim at contributing to the economic, social and cultural development of the Global South.

IRD in Vietnam (http://vietnam.ird.fr/), through its International Joint Laboratory ACROSS (http://across-lab.org) has recently been awarded a funding by the EuropeAid “Green Partnership with ASEAN” program to develop, with partner schools in the Lower Mekong countries (Cambodia, Laos, Thailand, and Vietnam), a set of “sustainability metaverses”, i.e., educational solutions based on the integration of immersive virtual reality environments with serious games and scientific simulations. This project, called SIMPLE (Sustainability Issues Metaverse for building Participatory Learning Environments), will also be providing an integrated learning environment called the Mobile Metaverse Learning Lab (M2L2) that can be deployed quickly and provide a complete virtual reality playground for classes, even in remote locations with limited Internet bandwidth. The virtual universes developed in SIMPLE will be based on calibrated scientific models validated in well-documented case studies, ensuring the realism of the development scenarios that participants will explore and allowing them to collaborate virtually in real time to explore solutions to sustainability issues.

Under the direction of the team leader and in cooperation with your team members, especially the project manager, you will coordinate daily financial tasks, processing invoices and supporting documents to follow up on the project’s finances, administration, and maintaining a digital record of financial documents. You will also prepare global narrative and financial report, expense verification report and forecast budget, using data provided by implementation partners. You will participate in ensuring that the project’s requirements, deadlines, and schedules are on track.   You will have the support of local project officers to follow on activities with local partners.

Activities:

• Assisting the financial management team with credit control processes, budget planning, and expense analysis.
• Maintaining a digital record of all financial transactions, documents, and service provider information.
• Coordinating daily financial tasks with the financial management team to optimize workflow.
• Compiling financial data to prepare trimestral narrative and financial reports, expense verification reports and forecast budget and ensuring that we are up to date with supporting documents.
• Making sure implementing partners are sending their progress reports every six months.
• Follow-up on event organization.
• Supporting the project manager with the writing and analysis of the different reports for the European Commission.
• Supporting local project officers with administrative and financial matters in regards to the project.

Skills and competences:

• Ability to read, write, and speak English. French and/or a local language would be a plus.
• Advanced skills in MS Office Products (Word, PPT, Excel).
• Ability to work under pressure to meet deadlines and to quickly adapt to multiple priorities.
• Independence and rigor.
• Proven ability to work in a multicultural environment.
• Working knowledge of an accounting software would be a plus.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Excellent analytical skills and financial prowess.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.

Degree and experience:

• At least a bachelor’s degree in finance, business administration, or a similar field.
• A minimum of 1 years’ experience working as a financial administrative assistant.

Environment:

The position is located in Hanoi, in the premises of the ACROSS laboratory. The work will be done in close coordination with the team leader, as well as with the co-directors and colleagues of the ACROSS laboratory. The position will imply travels within Vietnam and to Thailand to meet our local educational partners and work with them.

Indicative remuneration:

Depending on the candidate’s profile, experience and requests, an individual proposal will be made after the interview.

Do you recognize yourself in this description?

If so, please send us your CV and cover letter to the following address by 15^th April 2023: alexis.drogoul@ird.fr

Applications containing only CVs will not be considered.